TABLE OF CONTENTS
Student Employment Program Purpose & Overview
– Release Policy
– Award Increases
– Temporary Positions
– Required Forms
– Student Pay Rates
– Tracking Work Hours
– Methods of Payment
Student Expectations & Procedures
Working During Breaks
– January Employment
– Summer Employment
– Leaves of Absence
– Study Days
– Worker’s Compensation
The purpose of Macalester College’s Student Employment Program is to provide employment opportunities that offer students both financial assistance and professional development.
The Program affords students the opportunity to build skills for career readiness while focusing on coursework in addition to providing a talented workforce for the College.
Macalester employs nearly 1,600 students in over 350 different positions each academic year. Students are able to gain experience in a variety of areas, from facility management to tutoring to office work.
Students who have a student employment award through Financial Aid are considered need-based. Generally, student employment awards vary depending upon eligibility and year in school. For more information on eligibility for need-based aid, contact Financial Aid.
|Class Year||US Students||International Students|
Students have the option of refusing their awards if they so desire. To refuse an award, a letter or email from the student stating their decision to decline the award should be sent to both the Financial Aid and Student Employment offices. A student’s decision not to work on campus one year will not affect eligibility to work on campus the following year.
The Program is designed for students who need employment to assist in financing college costs. Therefore, students with work-study awards are given the priority on all on-campus positions. Students without an award may apply for open positions. However, hiring of no-need students may be delayed or denied in order to allow for available positions to be filled by students with an award.
When no-need students are approved for on-campus employment, they are given an earning cap corresponding to the table above. No-need students may not work beyond these amounts.
Macalester’s online job search process parallels the outside work world by offering students an opportunity to apply for jobs which interest them, and to participate in interviews if requested to do so. Students should only apply for positions in which they actually want to work. The first supervisor to hire a student online will receive the student’s entire work award. Only one hire per student, per academic year is allowed online. Additional hires must be processed on an 奖励形式发布（PDF）.
Positions for the following academic year are available online beginning each Spring semester. Most positions are filled by the end of the semester in May. Students who wish to remain in their present positions should reapply and be rehired online each year.
First Year students who receive a student employment award through Financial Aid will gain access to open positions in May via their student portal. Students are able to search and apply for positions. Students who are offered a position will receive an email outlining the employment details. Students will have an option to accept or decline the position by clicking on the desired box in the email.
The first department to hire a specific student during the academic year receives that student’s full work award. Any changes (job changes or secondary positions) to a student’s work assignment after the initial hire must be done via an 奖励形式发布（PDF）。 Students may do a full or partial award release. A full release moves all remaining funds to a new position. A partial release moves a specified portion of funds to a new position, allowing a student to work in more than one position simultaneously.
Both supervisors (new and old) and the student must agree to the release. Supervisors are not required to release the student’s award.
Completed 奖励形式发布（PDF） 必须发送到学生就业办公室进行处理。
Students monitor their awards via 1600grand to ensure they stay within the award amount. The chart below shows the average number of hours per week a student should work in order to earn their entire award over the course of the academic year. This excludes the days of mid-term, Thanksgiving, Winter and Spring Breaks. Students who choose to work during Winter Break will need to reduce the number of hours they work during Fall and/or Spring semester in order not to exceed their total work-study award.
Students should plan to earn half of their work award during Fall semester and the other half during Spring semester. Any unearned award from Fall Semester may be earned during January or Spring Semester. Students may not overwork their award for the year.
Note: All student positions during the academic year, regardless of funding source, are connected to the student’s award.
Increases to work-study awards are granted on a limited basis. There are situations that may warrant an increase to an award, such as, financial hardship for a student or special circumstances in a department. When these cases arise, supervisors may submit a 请求用于奖励增加表格（PDF） 以学生就业为代价。
谁研究走的学生将获得标准的奖励金额的一半。看到上面的 award chart 标准每年数额。联系财政援助办公室了解更多信息。
Occasionally, students may be asked to help out during special events on campus. All paid positions are still considered student employment, requiring students to be hired online or through an 奖励形式发布（PDF）. Per usual, time worked must be tracked and approved, and earnings are deducted from the student’s financial aid award.
居民助理（RAS）接收学生就业奖捂房费。除了这个奖项，RAS是能够保持并发学生就业位置。在这些情况下，RAS可以赚取高达$ 1,500的学年，这相当于每周大约5小时。因为领导和责任将这个角色给予的程度，在RA位置优先于其他学生的就业岗位。 RAS必须与他们在生活小区有关的期望和平衡导航的更多的就业职位的主管咨询。
Student employment is designed for students who need employment to assist in financing college costs. Therefore, students with work-study awards are given priority on all on-campus positions. Because RAs already receive financial assistance from the college, hiring of RAs may be delayed or denied in order to allow available positions to be filled by students with a work-study award.
Federal regulations allow international students attending Macalester on F-1 visas to work on campus. Exchange students are not permitted to work on campus.
Any violation of an employment regulation puts an international student’s F-1 student status in jeopardy. Violations could result in future issues with admissibility into the United States. In extreme cases, it could be cause for removal of students. It is very important that both supervisors and international students pay attention to and comply with these regulations. International Student Programs (ISP) can answer any F-1 visa questions for students and supervisors.
When the College is not in session, such as summer break, F-1 regulations do not limit hours international students can work. However, Macalester limits hours for all students to 40 hours per week.
Form I-9 is used for verifying the identity and employment authorization of individuals hired to work in the United States.
All students working on-campus for the first time must report to the Student Employment Office in 77 Mac and complete their I-9 before the end of their first day of work. It is important that students do not begin working without a valid I-9 on file.
All students should file a W-4 prior to beginning work. Completing a W-4 allows Macalester to withhold the correct federal income tax from your pay.
While employed at Macalester, students may come into contact with confidential information. All student employees must review and sign the 学生员工保密协议.
Direct deposit allows earnings to be automatically sent to the employee’s bank rather than receiving a paper check. It is strongly encouraged that all students complete the 直接存款授权书.
All student employees are given information on health care options in accordance with the Affordable Care Act. Students must sign acknowledging their receipt of the information.
Background Checks & Fingerprinting
Students who work in a capacity that may grant them access to individual dwelling spaces must complete a fingerprint background check per the Kari Koskinen Manager Background Check Act (MN Statutes, sections 299C.67 to 299C.71). For further information, see the 背景调查的政策和程序.
学生根据每两周支付 双周发薪日历. Students either use a web clock or a time clock to track time. Supervisors will notify students of the method they will utilize to track time worked. All paperwork must be completed before students are able to access the timekeeping system.
学生将有机会获得一个webclock在 1600grand.macalester.edu, located on the Employment/My Job tab, Time Reporting channel. Students are required to clock in at the beginning of every shift and to clock out at the end of each shift. Students who miss a clock in/out may be able to correct the missed time on their own or may need to contact their supervisor regarding the error. For more information on reporting time worked visit the Payroll website.
Students will have access to a timeclock in the building where the student works. Instructions are posted by each timeclock. Student employees with a single job will record time by tapping their Macalester ID at the start and end of each shift. Student employees with more than one job will tap their ID and then select the applicable job at the beginning of the shift. At the end of each shift, the employee will use their Macalester ID to clock out. For more information on reporting time worked visit the Payroll website.
Student employees at Macalester have the option of either having their earnings paid directly to them or applied directly to their student account. If you choose to be paid directly, the College strongly encourages you to sign up for direct deposit.
With direct deposit，您的收入将通过电子方式存入支票或储蓄账户您所选择的，并会立即在每个发薪日开始使用。您将收到存入您的帐户，每个付息日量1600grand通知。存款可以以美国任何银行账户进行。没有必要在当地一家银行，以参与直接存入开户。与直接存款，你永远不需要去一趟银行，等待支票兑现，然后才能访问您的收入。同时，直接存款可帮助您避免重发支票的费用。
Students may choose to have their earnings applied to their student account to help cover tuition expenses. If selected, the amount credited to the account will be net earnings (after taxes), not gross earnings. Once the tuition bill has been paid in full, any excess funds will be routed back to the student.
为了有记入学费收入，学生必须先填写 学生就业检查授权 form and return to the Student Accounts Office in 77 Mac. Without a signed form on file, the College cannot withhold earnings for this purpose.
- Students should be in contact with their supervisor prior to the first day of classes each semester to arrange a work schedule.
- Report to work on time.
- Personally contact the supervisor by phone, email or in-person, according to the supervisor’s instructions, in the event of a late arrival or absence from work for any reason.
- Job Requirements
- Discuss any work-related problems or questions with the supervisor. If the supervisor cannot resolve a problem, contact Student Employment.
Supervisors formally evaluate students at least once a year. Evaluations develop a better understanding of areas of strength and where improvement is needed for students. Increased skills enable students to become eligible for additional responsibilities and are transferable beyond the Macalester community to future employment opportunities.
Problem solving skills are critical to success in any position. The same skills utilized in the classroom are also applicable to the work environment – analysis of the problem, identification of potential solutions and development of a plan for the best outcome. Critical thinking leads to creative and resourceful solutions to complex and difficult problems.
Appropriate written, oral and non-verbal communication skills are necessary when interacting with customers, supervisors and colleagues. Communication should not only be without error, but also accessible when working with a diverse population.
Professionalism comprises many attributes: punctuality, dependability, communication, time management, attire, organization, etc. The ability to learn from mistakes and the ability to accept critical feedback are also essential components. A professional combines these traits with strong ethics to cultivate a more positive work experience for the broader community.
Working alongside others and building collaborative relationships leads to success in any project or area. Teamwork should be effective and efficient, valuing diversity in its many forms.
Intercultural Knowledge & Competence
Interacting successfully with people of other cultures or identities requires sensitivity and kindness. Intercultural knowledge and self-awareness should lead to respectful engagement with people and ideas that challenge learned cultural perspectives.
Career management encompasses self and position awareness. The ability to identify and translate strengths, skills and experiences to new opportunities is necessary in moving toward goals within the workplace.
The following are traditional steps of disciplinary action that may be used if the need arises. Depending on the severity of the situation it may be necessary to skip steps:
- Verbal Warning. The supervisor will issue a verbal warning explaining the expectation and which specific behavior needs to change to align with the expectation.
- Written Warning. If unacceptable performance continues, the student employee will be given a written warning regarding the behavior and desired results.
- Termination. If the student continues to perform below acceptable standards, the student may be dismissed from the position.
There may be cases where a student employee’s conduct results in immediate termination. Examples of such situations include, but are not limited to:
- Dishonesty or theft
- Violations of the law
If termination occurs, the student may not work on campus again until the following semester. Additional hours may not be worked at a second job in order to compensate for hours lost at the terminated job. The student is eligible to apply for any vacant positions for the following semester.
Students may work between the day after Fall semester ends in December and the first day of classes in January on an as-needed basis. Any earnings during the winter break come out of a student’s work-study award for the year. Students and supervisors should work together to determine what amount a student is able to work during the break based on the funds available in the student’s award. Generally, it is recommended that students work between 10 – 20 hours per week.
暑期工可供麦卡莱斯特学生可以在观看 jobs website beginning in Spring semester. Students are eligible to work on-campus during the summers following each academic year, including the summer after the student graduates. Student employees (including international students) are able to work up to, but not over, 40 hours per week during the summer. Student employees must monitor their work schedules to ensure they do not exceed 40 hours of work during any given week between all on-campus positions. See the 员工手册的工作断裂区 夏季就业期间中断的信息。
Students may not work while on a Leave of Absence from Macalester. If a student employee is approved for a Leave of Absence through Student Affairs, the student’s position will be closed as of the leave begin date. Departments may hire another student to fill the opening. Students must re-apply for positions upon returning to Macalester. Work-study awards will be half of the full year amount for students who are on leave for a semester during the academic year.
As required by Minnesota law, in each four hours of work employees are allowed adequate time to utilize the nearest convenient restroom. During the academic year, students generally work shorter shifts and should schedule their lunch around the shift whenever possible. Students should contact their supervisor with any concerns.
During the summer, many students work a standard shift of 8:00am to 4:30pm, Monday through Friday. Within this 8.5 hour work day, student employees are paid for 7.75 hours. Unpaid lunch periods are 45 minutes in length. Supervisors are also encouraged to provide a 15 minute paid work break in either the morning or afternoon.
Offices that adhere to a summer work schedule may adjust the hours worked in a day accordingly. Student employees may not exceed 40 hours of work a week.
At the end of each semester, students have two or three study days during which no classes are scheduled. While student employees may choose to work during these days, it is not required. Students should contact their supervisor to discuss expectations regarding work on these days.
Student employees are eligible for sick time at an accrual rate of one hour for each 30 hours paid (.0334 hours per compensated hour). A maximum of 48 hours of sick time may be accrued per calendar year. Up to 80 hours of sick time may be carried over from year to year.
Sick time is available for use as earned. Supervisors may request a physician’s statement from the employee if they have been out for more than three days or if the supervisor suspects misuse of earned sick and safe time. Sick time is to be taken when an employee is unable to perform job duties due to illness, injury, health condition, or a physical or mental disability (for more information see Sick Time – Staff)
The reasonable accommodation process for student employees is interactive and mirrors the process for all employees at Macalester College. Accommodation requests due to disability, either temporary or long term, requires communication between the student employee, Employee Services, appropriate supervisors, and in some cases, administrators with a limited “need to know” to make reasonable accommodation determinations.
- The student employee should notify Employee Services or their supervisor of the need for a reasonable accommodation. Supervisors will inform Employee Services of any requests as well. Supervisors may also ask a student employee if a reasonable accommodation is required to complete essential parts of a job.
- Employee Services will evaluate the request, documentation provided and determine if additional information is needed. In some cases, additional documentation may be required to determine both disability status or functional limitations.
- Employee Services and the Supervisor will follow up with the student employee if the accommodation request can be provided or any reasonable alternatives.
Any documentation received by Employee Services will be maintained confidentially. Student employees are not required to disclose the specific nature of disability to their direct supervisor.
If modified tasks or another position cannot be secured within the department, every attempt will be made to help the student find a more conducive place to work.
All on-the-job accidents or injuries, no matter how small, must be reported to the student’s supervisor and to Employment Services (X6280) within 24 hours of their occurrence in order for Worker’s Compensation coverage to take effect. Please fill out an 受伤/事故报告表.
Macalester College prohibits and will not tolerate sexual misconduct of any kind. Please review Macalester’s sexual 暴力预防资源 and Macalester’s sexual misconduct policy 在学生手册。不端性行为的政策规定九州体育的社会期望，以确保从性暴力的校园，为追索的步骤对于那些个人，其权利可能受到侵犯，并确定违反学院政策的程序。政策讨论“不正当性行为”，这指的是所有形式的性别歧视，包括性暴力和基于性别的骚扰，性侵犯，性剥削，跟踪，约会/亲密伴侣暴力和家庭暴力。
We encourage all members of our community to report all incidents of sexual violence and encourage victims to seek support and care.
Macalester College seeks to provide just and equitable treatment of all employees, and to protect their legal rights in matters of employment. Success in attaining and maintaining this goal depends upon the cooperation of all faculty, staff and student employees as well as the availability of an adequate grievance procedure.
The College encourages you to seek informal resolution of any differences and believes most problems can be solved if approached in a spirit of cooperation, trust and openness. However, if a solution cannot be found, you have a right to make a formal appeal. For more information, please see the Student Handbook.
Off-Campus Student Employment (OCSE) is an opportunity for students to earn their financial aid work-study awards while working at a local nonprofit organization or elementary school. The focus of the program is to encourage students to serve as a bridge between local organizations and Macalester, enabling both to build on the varied resources of the other.
Community organizations receive assistance from a college student approximately 8-10 hours per week. The College pays the student’s entire wage.
对校外学生就业的更多信息，请访问 公民参与中心的 website.